{"id":2764,"date":"2026-09-23T10:05:11","date_gmt":"2026-09-23T00:05:11","guid":{"rendered":"https:\/\/www.dynamicwebtraining.com.au\/blog\/?p=2764"},"modified":"2026-09-23T10:05:12","modified_gmt":"2026-09-23T00:05:12","slug":"how-to-schedule-an-email-in-outlook","status":"publish","type":"post","link":"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-schedule-an-email-in-outlook","title":{"rendered":"How to Schedule (Delay) an Email in Outlook"},"content":{"rendered":"\n<p class=\"has-normal-font-size wp-block-paragraph\"><strong>To schedule an email in Outlook, compose it as normal, then choose the schedule option instead of Send. In new Outlook and Outlook on the web, click the small arrow next to the Send button and select Schedule send, then pick a date and time. In classic Outlook, open the Options tab, click Delay Delivery, and set a \u201cDo not deliver before\u201d date and time. Outlook then sends the message for you at that moment.<\/strong><\/p>\n\n\n\n<!--more-->\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Scheduling (also called delaying) an email is useful when you are working late but do not want to land in someone\u2019s inbox at 11pm, when you want a reminder to go out first thing Monday, or when you are sending across time zones. The steps differ depending on which version of Outlook you use, so this guide covers new Outlook, classic Outlook, the web and mobile, plus how to change or cancel a scheduled message.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"2d6391\" data-has-transparency=\"false\" style=\"--dominant-color: #2d6391;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/09\/DWT-Outlook-Schedule-hero-1024x538.png\" alt=\"How to schedule an email in Outlook, step-by-step guide from Dynamic Web Training\" class=\"wp-image-2765 not-transparent\" srcset=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/09\/DWT-Outlook-Schedule-hero-1024x538.png 1024w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/09\/DWT-Outlook-Schedule-hero-300x158.png 300w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/09\/DWT-Outlook-Schedule-hero.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 id=\"h-what-does-scheduling-delaying-an-email-in-outlook-do\" class=\"wp-block-heading has-h-4-font-size\">What does scheduling (delaying) an email in Outlook do?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Scheduling holds your finished email and releases it at a time you choose. You write and address it now; Outlook sends it later. There are two different mechanisms depending on your version, and the difference matters:<\/p>\n\n\n\n<ul class=\"wp-block-list has-normal-font-size\">\n<li><strong>New Outlook and Outlook on the web<\/strong> schedule the send in the cloud (on the Microsoft 365 server). Your computer does <strong>not<\/strong> need to be on for the message to go out.<\/li>\n\n\n\n<li><strong>Classic Outlook<\/strong> uses <strong>Delay Delivery<\/strong>, which keeps the message in your <strong>Outbox<\/strong> until the send time. For this to work, classic Outlook generally needs to be <strong>open and connected<\/strong> at the scheduled time.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"h-how-do-you-schedule-an-email-in-new-outlook-and-on-the-web\" class=\"wp-block-heading has-h-4-font-size\">How do you schedule an email in new Outlook (and on the web)?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">New Outlook for Windows and Outlook on the web use the same steps:<\/p>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Click <strong>New mail<\/strong> and write your message as usual, including recipients and subject.<\/li>\n\n\n\n<li>Instead of clicking Send, click the <strong>small arrow next to the Send button<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Schedule send<\/strong>.<\/li>\n\n\n\n<li>Choose one of the suggested times, or click <strong>Custom time<\/strong> and set your own date and time.<\/li>\n\n\n\n<li>Click <strong>Send<\/strong> (it now reads Schedule). The email moves to your <strong>Drafts<\/strong> (or Scheduled) folder until it goes out.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">If you do not see the arrow next to Send, your window may be too narrow (widen it) or you may be on a very old build; update Outlook or use the web version at outlook.office.com.<\/p>\n\n\n\n<h2 id=\"h-how-do-you-schedule-an-email-in-classic-outlook\" class=\"wp-block-heading has-h-4-font-size\">How do you schedule an email in classic Outlook?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Classic Outlook for Windows uses a feature called Delay Delivery:<\/p>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Click <strong>New Email<\/strong> and write your message.<\/li>\n\n\n\n<li>Go to the <strong>Options<\/strong> tab on the ribbon.<\/li>\n\n\n\n<li>In the More Options group, click <strong>Delay Delivery<\/strong>.<\/li>\n\n\n\n<li>Under Delivery options, tick <strong>Do not deliver before<\/strong> and set the <strong>date and time<\/strong>.<\/li>\n\n\n\n<li>Click <strong>Close<\/strong>, then click <strong>Send<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">The message sits in your Outbox and is sent automatically at the time you set.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Important:<\/strong> because the message waits in your Outbox, classic Outlook needs to be <strong>running at the scheduled time<\/strong> for the email to leave (this is most relevant for POP and IMAP accounts). If you shut your computer down, it will send the next time Outlook is open and connected after that time.<\/p>\n\n\n\n<h2 id=\"h-how-do-you-schedule-an-email-in-the-outlook-mobile-app\" class=\"wp-block-heading has-h-4-font-size\">How do you schedule an email in the Outlook mobile app?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">In current versions of the Outlook app for iPhone and Android, compose your message, tap the <strong>three dots (More)<\/strong> in the top corner, and choose <strong>Schedule send<\/strong> (some versions label it Send later). Pick a time and confirm. As with the web, the send happens in the cloud, so your phone does not need to stay on.<\/p>\n\n\n\n<h2 id=\"h-how-do-you-edit-or-cancel-a-scheduled-email\" class=\"wp-block-heading has-h-4-font-size\">How do you edit or cancel a scheduled email?<\/h2>\n\n\n\n<ul class=\"wp-block-list has-normal-font-size\">\n<li><strong>New Outlook \/ web:<\/strong> open your <strong>Drafts<\/strong> (or Scheduled) folder and open the message. Use <strong>Cancel send<\/strong> to return it to an editable draft, make your changes, then schedule it again, or send it now.<\/li>\n\n\n\n<li><strong>Classic Outlook:<\/strong> open the <strong>Outbox<\/strong>, double-click the message, go to <strong>Options > Delay Delivery<\/strong>, and change or clear the \u201cDo not deliver before\u201d time. Click Close, then Send to put it back in the Outbox with the new time.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"h-tips-for-scheduling-email\" class=\"wp-block-heading has-h-4-font-size\">Tips for scheduling email<\/h2>\n\n\n\n<ul class=\"wp-block-list has-normal-font-size\">\n<li><strong>Mind the recipient\u2019s time zone.<\/strong> \u201c8am\u201d for you may be the middle of the night for them.<\/li>\n\n\n\n<li><strong>Use it for boundaries, not secrecy.<\/strong> Scheduling is great for sending during work hours; it is not a way to hide when something was written.<\/li>\n\n\n\n<li><strong>Combine it with other Outlook features.<\/strong> If you are away, pair scheduled sends with an <a href=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/out-of-office-in-outlook\">out of office reply<\/a>, and remember you can also <a href=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-recall-an-email-in-outlook\">recall an email in Outlook<\/a> if you send something by mistake.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"h-practice-on-your-own-inbox\" class=\"wp-block-heading has-h-4-font-size\">Practice on your own inbox<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Scheduling is one of those small Outlook skills that quietly makes you look organised, and it takes about thirty seconds once you know where it lives.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Our hands-on <a href=\"https:\/\/www.dynamicwebtraining.com.au\/microsoft-outlook-training-courses\">Microsoft Outlook training courses<\/a> cover scheduling, rules, automatic replies, signatures and more, in-class in Sydney and Melbourne or Online Live across Australia.<\/strong><\/p>\n\n\n\n<h2 id=\"h-frequently-asked-questions\" class=\"wp-block-heading has-h-4-font-size\">Frequently asked questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block has-normal-font-size\"><div class=\"schema-faq-section\" id=\"faq-question-1790121760683\"><strong class=\"schema-faq-question\">How do you schedule an email in Outlook?<\/strong> <p class=\"schema-faq-answer\">Write your email, then in new Outlook or on the web click the arrow next to Send and choose Schedule send; in classic Outlook go to the Options tab, click Delay Delivery and set a \u201cDo not deliver before\u201d time. Outlook sends it automatically at that time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1790121780193\"><strong class=\"schema-faq-question\">Can you schedule an email in Outlook on the web?<\/strong> <p class=\"schema-faq-answer\">Yes. In Outlook on the web, click the arrow next to the Send button and choose Schedule send, then pick a time. The send happens in the cloud, so your computer does not need to be on.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1790121787024\"><strong class=\"schema-faq-question\">Where is Delay Delivery in Outlook?<\/strong> <p class=\"schema-faq-answer\">In classic Outlook, Delay Delivery is on the Options tab of a new message, in the More Options group. Tick \u201cDo not deliver before\u201d and set the date and time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1790121800807\"><strong class=\"schema-faq-question\">Does Outlook need to be open for a scheduled email to send?<\/strong> <p class=\"schema-faq-answer\">In new Outlook and on the web, no, the message is scheduled on the server. In classic Outlook using Delay Delivery, yes, because the message waits in your Outbox, so Outlook needs to be open and connected at the scheduled time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1790121814689\"><strong class=\"schema-faq-question\">How do you cancel a scheduled email in Outlook?<\/strong> <p class=\"schema-faq-answer\">In new Outlook or on the web, open the message from your Drafts or Scheduled folder and click Cancel send. In classic Outlook, open the message in the Outbox, go to Options > Delay Delivery and clear the \u201cDo not deliver before\u201d time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1790121824398\"><strong class=\"schema-faq-question\">Can you schedule an email in the Outlook mobile app?<\/strong> <p class=\"schema-faq-answer\">Yes, in current versions. Compose your message, tap the three dots (More), choose Schedule send, and pick a time.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>To schedule an email in Outlook, compose it as normal, then choose the schedule option instead of Send. In new Outlook and Outlook on the web, click the small arrow next to the Send button and select Schedule send, then pick a date and time. In classic Outlook, open the Options tab, click Delay Delivery,&hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2179],"tags":[],"class_list":["post-2764","post","type-post","status-publish","format-standard","hentry","category-microsoft-outlook"],"yoast_head":"<title>How to Schedule an Email in Outlook<\/title>\n<meta name=\"description\" content=\"Schedule an email in Outlook so it sends later, in new Outlook, classic, the web and mobile, plus how to edit or cancel a scheduled email.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-schedule-an-email-in-outlook\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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