{"id":2832,"date":"2026-11-04T09:32:46","date_gmt":"2026-11-03T22:32:46","guid":{"rendered":"https:\/\/www.dynamicwebtraining.com.au\/blog\/?p=2832"},"modified":"2026-11-04T10:18:43","modified_gmt":"2026-11-03T23:18:43","slug":"how-to-insert-a-checkbox-in-word","status":"publish","type":"post","link":"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-insert-a-checkbox-in-word","title":{"rendered":"How to Insert a Checkbox in Word (Clickable or Printed)"},"content":{"rendered":"\n<p class=\"has-normal-font-size wp-block-paragraph\"><strong>To insert a clickable checkbox in Word, first show the Developer tab: go to File &gt; Options &gt; Customize Ribbon, tick Developer and click OK. Then place your cursor where the checkbox should go and click Developer &gt; Check Box Content Control in the Controls group. Click the box to tick or untick it. For a checklist that will be printed and ticked by hand, use Home &gt; Bullets &gt; Define New Bullet &gt; Symbol and choose an empty box symbol instead.<\/strong><\/p>\n\n\n\n<!--more-->\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Checkboxes turn a Word document into a to-do list, a form or a sign-off sheet. There are two kinds, and picking the right one saves time: clickable checkboxes for documents people fill in on screen, and box-shaped bullets for documents that will be printed. This guide covers both, plus how to swap the default X for a tick and how to insert a tick symbol on its own.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"4889c0\" data-has-transparency=\"false\" style=\"--dominant-color: #4889c0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/DWT-Word-Checkbox-hero-A-1024x538.png\" alt=\"How to insert a checkbox in Word, step-by-step guide from Dynamic Web Training\" class=\"wp-image-2833 not-transparent\" srcset=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/DWT-Word-Checkbox-hero-A-1024x538.png 1024w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/DWT-Word-Checkbox-hero-A-300x158.png 300w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/DWT-Word-Checkbox-hero-A.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 id=\"h-what-is-the-difference-between-a-clickable-and-a-printable-checkbox\" class=\"wp-block-heading has-h-4-font-size\">What is the difference between a clickable and a printable checkbox?<\/h2>\n\n\n\n<ul class=\"wp-block-list has-normal-font-size\">\n<li><strong>Clickable checkbox:<\/strong> a content control that switches between empty and ticked when you click it. Best for forms, checklists and approvals completed on screen.<\/li>\n\n\n\n<li><strong>Printable checkbox:<\/strong> a box symbol used as a bullet or character. It cannot be clicked, but it prints cleanly and is quick to add to a list.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"h-how-do-you-show-the-developer-tab-in-word\" class=\"wp-block-heading has-h-4-font-size\">How do you show the Developer tab in Word?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">The clickable checkbox lives on the Developer tab, which is hidden by default:<\/p>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Go to <strong>File &gt; Options &gt; Customize Ribbon<\/strong>.<\/li>\n\n\n\n<li>In the right-hand list of <strong>Main Tabs<\/strong>, tick <strong>Developer<\/strong>.<\/li>\n\n\n\n<li>Click <strong>OK<\/strong>. The Developer tab now appears on the ribbon and stays there.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"eeeeef\" data-has-transparency=\"false\" style=\"--dominant-color: #eeeeef;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"776\" src=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-1024x776.png\" alt=\"The Customize Ribbon page in Word Options with the Developer tab ticked in the Main Tabs list\" class=\"wp-image-2836 not-transparent\" srcset=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-1024x776.png 1024w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-300x227.png 300w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-1536x1164.png 1536w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-2048x1552.png 2048w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-1200x909.png 1200w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-options-customize-ribbon-developer-tab-1980x1500.png 1980w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">File &gt; Options &gt; Customize Ribbon. Tick Developer once and it stays on the ribbon.<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 id=\"h-how-do-you-insert-a-clickable-checkbox-in-word\" class=\"wp-block-heading has-h-4-font-size\">How do you insert a clickable checkbox in Word?<\/h2>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Click where you want the checkbox.<\/li>\n\n\n\n<li>Go to <strong>Developer &gt; Controls<\/strong> and click <strong>Check Box Content Control<\/strong> (the small box with a tick).<\/li>\n\n\n\n<li>Click the checkbox to tick it; click again to clear it.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">To build a list, type your first item after the checkbox, then copy the checkbox (select it and press <strong>Ctrl + C<\/strong>) and paste it at the start of each new line. Checkboxes also work inside table cells, which is handy for sign-off sheets.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"f5f6f7\" data-has-transparency=\"false\" style=\"--dominant-color: #f5f6f7;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"421\" src=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-1024x421.png\" alt=\"The Developer tab in Word with the Check Box Content Control button highlighted in the Controls group\" class=\"wp-image-2835 not-transparent\" srcset=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-1024x421.png 1024w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-300x123.png 300w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-1536x631.png 1536w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-2048x842.png 2048w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-1200x493.png 1200w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-developer-tab-checkbox-content-control-1980x814.png 1980w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Developer &gt; Controls &gt; Check Box Content Control inserts a box you can tick and untick.<\/figcaption><\/figure>\n\n\n\n<h2 id=\"h-how-do-you-change-the-checkbox-x-to-a-tick-in-word\" class=\"wp-block-heading has-h-4-font-size\">How do you change the checkbox X to a tick in Word?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">By default a ticked content control shows a crossed box. To show a tick instead:<\/p>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Click the checkbox, then click <strong>Developer &gt; Properties<\/strong>.<\/li>\n\n\n\n<li>Next to <strong>Checked symbol<\/strong>, click <strong>Change<\/strong>.<\/li>\n\n\n\n<li>Choose a tick: for example, select the <strong>Wingdings 2<\/strong> font and pick the ticked box, or <strong>Segoe UI Symbol<\/strong> and pick a check mark.<\/li>\n\n\n\n<li>Click <strong>OK<\/strong> twice.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Repeat for each checkbox, or set up one checkbox the way you like and copy it to the rest of your list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"efefef\" data-has-transparency=\"false\" style=\"--dominant-color: #efefef;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"492\" src=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-1024x492.png\" alt=\"The Content Control Properties dialog box in Word showing the Checked symbol and Unchecked symbol options\" class=\"wp-image-2834 not-transparent\" srcset=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-1024x492.png 1024w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-300x144.png 300w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-1536x738.png 1536w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-2048x984.png 2048w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-1200x576.png 1200w, https:\/\/www.dynamicwebtraining.com.au\/blog\/wp-content\/uploads\/2026\/11\/word-content-control-properties-checked-symbol-1980x951.png 1980w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Developer &gt; Properties &gt; Checked symbol &gt; Change lets you replace the default X with a tick.<\/figcaption><\/figure>\n\n\n\n<h2 id=\"h-how-do-you-make-a-printable-checklist-in-word\" class=\"wp-block-heading has-h-4-font-size\">How do you make a printable checklist in Word?<\/h2>\n\n\n\n<ol class=\"wp-block-list has-normal-font-size\">\n<li>Select the lines you want as checklist items.<\/li>\n\n\n\n<li>Go to <strong>Home &gt; Paragraph<\/strong>, click the arrow next to <strong>Bullets<\/strong> and choose <strong>Define New Bullet<\/strong>.<\/li>\n\n\n\n<li>Click <strong>Symbol<\/strong>, choose the <strong>Wingdings<\/strong> font and pick the empty square (character code 168), then click <strong>OK<\/strong> twice.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Each line now starts with an empty box, ready to print and tick by hand. The bullet style is saved in the Bullets gallery, so next time it is one click.<\/p>\n\n\n\n<h2 id=\"h-how-do-you-insert-a-tick-symbol-in-word\" class=\"wp-block-heading has-h-4-font-size\">How do you insert a tick symbol in Word?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">If you just need a tick, not a box, go to <strong>Insert &gt; Symbol &gt; More Symbols<\/strong>, choose the <strong>Wingdings<\/strong> font and select the tick (character code 252), then click <strong>Insert<\/strong>. Word remembers recently used symbols, so the next tick is available straight from <strong>Insert &gt; Symbol<\/strong>.<\/p>\n\n\n\n<h2 id=\"h-how-do-you-stop-people-editing-anything-except-the-checkboxes\" class=\"wp-block-heading has-h-4-font-size\">How do you stop people editing anything except the checkboxes?<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">For a form where people should only tick boxes, go to <strong>Developer &gt; Restrict Editing<\/strong> (or <strong>Review &gt; Restrict Editing<\/strong>), choose <strong>Filling in forms<\/strong> under <strong>Editing restrictions<\/strong>, and click <strong>Yes, Start Enforcing Protection<\/strong>. Add a password if you want one. Readers can still tick the checkboxes but cannot change the rest of the text.<\/p>\n\n\n\n<h2 id=\"h-practice-on-your-own-document\" class=\"wp-block-heading has-h-4-font-size\">Practice on your own document<\/h2>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\">Turn a meeting action list or onboarding checklist into a clickable form: add the Developer tab, insert one checkbox, change its X to a tick, then copy it down your list. For another Word time-saver, see our guide on <a href=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-add-page-numbers-in-word\">how to add page numbers in Word<\/a>.<\/p>\n\n\n\n<p class=\"has-normal-font-size wp-block-paragraph\"><strong>Forms, content controls and document protection are covered in our <a href=\"https:\/\/www.dynamicwebtraining.com.au\/microsoft-word-training-courses\">Microsoft Word training courses<\/a>, in-class in Sydney and Melbourne or Online Live across Australia, from Beginner through to Advanced.<\/strong><\/p>\n\n\n\n<h2 id=\"h-frequently-asked-questions\" class=\"wp-block-heading has-h-4-font-size\">Frequently asked questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block has-normal-font-size\"><div class=\"schema-faq-section\" id=\"faq-question-1793744385272\"><strong class=\"schema-faq-question\">How do you insert a checkbox in Word?<\/strong> <p class=\"schema-faq-answer\">Turn on the Developer tab (File > Options > Customise Ribbon > tick Developer), then click Developer > Check Box Content Control where you want the box. For a printed checklist, use Home > Bullets > Define New Bullet and choose a box symbol.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793744397992\"><strong class=\"schema-faq-question\">How do you make a clickable checkbox in Word?<\/strong> <p class=\"schema-faq-answer\">Use the Check Box Content Control on the Developer tab. Place your cursor, click Developer > Controls > Check Box Content Control, and the box can then be ticked and unticked with a click.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793744409534\"><strong class=\"schema-faq-question\">How do you change the X to a tick in a Word checkbox?<\/strong> <p class=\"schema-faq-answer\">Click the checkbox, choose Developer > Properties, and next to Checked symbol click Change. Pick a tick from a font such as Wingdings 2 or Segoe UI Symbol, then click OK twice.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793744423778\"><strong class=\"schema-faq-question\">How do you make a printable checklist in Word?<\/strong> <p class=\"schema-faq-answer\">Select your list, click the arrow next to Bullets on the Home tab and choose Define New Bullet. Click Symbol, pick the empty square from the Wingdings font, and click OK twice.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793744434173\"><strong class=\"schema-faq-question\">How do you insert a tick in Word?<\/strong> <p class=\"schema-faq-answer\">Go to Insert > Symbol > More Symbols, choose the Wingdings font and select the tick (character code 252), then click Insert. Recently used symbols appear straight on the Insert > Symbol menu next time.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793744444004\"><strong class=\"schema-faq-question\">Why can&#8217;t I find the Developer tab in Word?<\/strong> <p class=\"schema-faq-answer\">It is hidden by default. Go to File > Options > Customize Ribbon, tick Developer in the Main Tabs list and click OK. The tab then stays on the ribbon for every document.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>To insert a clickable checkbox in Word, first show the Developer tab: go to File &gt; Options &gt; Customize Ribbon, tick Developer and click OK. Then place your cursor where the checkbox should go and click Developer &gt; Check Box Content Control in the Controls group. Click the box to tick or untick it. For&hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2174],"tags":[],"class_list":["post-2832","post","type-post","status-publish","format-standard","hentry","category-microsoft-word"],"yoast_head":"<title>How to Insert a Checkbox in Word (Clickable or Printed)<\/title>\n<meta name=\"description\" content=\"How to insert a checkbox in Word: clickable checkboxes from the Developer tab, printable tick-box lists, changing the X to a tick, and tick symbols.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dynamicwebtraining.com.au\/blog\/how-to-insert-a-checkbox-in-word\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to 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